Montana ACH Credit Payment Instructions for Withholding Tax
Getting Started
You must first register and receive your Account ID. The Department of Revenue accepts state income tax withholding payments. Most financial institutions already have an ACH credit program in place for their customers and they will help you register with our program. If your financial institution does not have an ACH credit program, please contact us and we will help them get started or give you information about our ACH debit program.
If you are not registered or have not confirmed your Account ID with the Montana Department of Revenue for ACH credit payment transactions, please complete and return the registration form. You can mail, fax or e-mail the registration form (via the Internet) to us and we will register you for the program. Once we have confirmed your Account ID, just give this information to your bank.
Payment
When you wish to pay your state income tax withholding by ACH credit, you will instruct your bank electronically to withdraw funds from your account and transfer them to the Department of Revenue. You will be required to tell the bank the date you want funds to transfer.
Due Dates
It is your responsibility to be familiar with your particular bank's practices to ensure payment is posted to our bank account timely. We will assess penalties and interest if you make electronic payments late.
State Banking Information
The State of Montana has contracted with U.S. Bank for ACH services. Your financial institution will transfer funds from your account to our account in U.S. Bank. To ensure that the transaction is completed correctly, your financial institution will ask you where you want them to transfer your payments. The information below is critical to the ACH process. Please give all of the following information to your financial institution. You will need to follow your bank's instructions if you want to properly transfer money. U. S. Bank requires ACH credit transactions to follow standards developed by the National Automated Clearing House Association (NACHA).
Bank Information
Receiving Bank:
U.S. Bank - Helena
Office
PO Box 1709
Helena,
MT 59624
ACH Coordinators:
Statewide, Kim Spiroff, (406) 447-5251
Helena Office, Terri Kunz, (406) 447-5252
Important Account Number Information:
State's Routing & Transit Number: 092900383
Account Title: State of
Montana, Department of Administration
Account Number: DOR156041200221
Please note: "DOR" must be included in the account number.
The ACH credit entry detail (record 6) and addenda (record 7) records are designed to report withholding tax.
Specific ACH Credit Taxpayer Requirements
The instructions below refer to fields in the ACH tables included later.
Entry Detail Record (Record 6)
Individual Identification Number (Field 7)
Enter the Account ID. Do not add hyphens or spaces between the numbers. This Account ID is 13 characters. Add leading spaces to accommodate a 15-character field.
Example: 4000000002WTH (Account ID is the Montana tax number, profile number and account type abbreviation.)
Receiving Company Name (Field 8)
Please enter your Business Name (DBA) Here
(All letters are upper
case.)
Addenda Record (Record 7)
Payment Related Information (Field 3)
Montana follows the TXP Addendum Convention for placement of information in the free-form area of the addenda record
TXP Addendum Convention
Each "X" in the "Contents" column below represents a character.
| Field Number | Field Name (Data Elements and Separators) | Min/Max Use | Contents |
| Segment Identifier | TXP | ||
| Separator | * | ||
| TXP01 | Account ID | 13/13 | XXXXXXXXXXXXX |
| Separator | * | ||
| TXP02 | Tax Type Code | 5/5 | XXXXX |
| Separator | * | ||
| TXP03 | Date | 6/6 | YYMMDD |
| Separator | * | ||
| TXP04 | Amount Type | 1/1 | T |
| Separator | * | ||
| TXP05 | Amount | 1/10 | $$$$$$$$cc |
| Terminator | \ |
Description of the Addenda TXP Record Files
and Specific Montana
Requirements
| Field Number |
Description |
| TXP01 |
Enter the Account ID. Do not add hyphens or spaces between the numbers. This number is 13 characters. Account ID is the Montana tax number,
profile number and account type abbreviation. Example:
4000000002WTH |
| TXP02 | Indicates the type of payment being made. The
field is always numeric. For withholding tax the number is 01100. |
| TXP03 |
This payment date is different for the different types of payers.
|
| TXP04 | Amount type "T" for
tax |
| TXP05 | Dollar amount
of withholding tax being paid. Even if no wages are paid
during the period, an electronic payment record must be filed by the
employer showing "zero" withholding to fulfill the necessary filing
requirements. Do not enter dollar signs, commas or decimal points. |
ENTRY DETAIL RECORD (Record 6)
|
ADDENDA RECORD (Record 7)
|
