BOARD OF DIRECTORS

                                                                Wednesday, September 29, 2004

Boussard/Dolack Room, 2:00 p.m.

Holiday Inn Parkside

Missoula, Montana

 

 

                                                                          

                                                                  MINUTES

 

MEMBERS PRESENT                                                       

Officers                                        

XX  Bill Kennedy, President

                                   

XX  Doug Kaercher, 1st Vice President                        ___ Bernie Lucas, District #9

 

XX  John Prinkki, 2nd Vice President                            XX Paddy Trusler, District #10

 

XX  Bill Nyby, Fiscal Officer                                        XX Bill Carey, District #11

 

XX  Jean Curtiss, Urban Representative                        XX David Schulz, District #12

 

XX  Carol Brooker, Past President                              

 

District Chairs                                                      Association Representatives           

 

XX Richard Dunbar, District #1                        ___Leo Gallagher, Attorneys

 

XX Mark Rehbein, District #2                          XX Peggy Kaatz Stimler, Clerk and Recorders

 

XX Joan Stahl, District #3                                XX Marilyn Hollister, Clerks of Court

 

XX Art Kleinjan, District #4                             ___Joseph Christiaens, Coroners                     

 

XX Arnie Gettel, District #5                              XX Gary A. Olsen, Magistrates

 

XX Carl Seilstad, District #6                             ___ T. Gregory Hintz, Sheriff & Peace Officers

 

      XX Maureen Davey, District #7                        ___Ron Roberts, Treasurers

 

XX Ed Tinsley, District #8                                ___Karla Christensen, School Superintendents

 

 

OTHERS PRESENT: MACo Executive Director Gordon Morris and Assistant Director Harold Blattie

 

1.  President’s Welcome: MACo President    Bill Kennedy greeted the new Board of Directors and welcomed them to their first meeting.

                                               

2.  Committee Appointments: MACo President Bill Kennedy advised the board that he was still collecting biographies from commissioners and would be making committee appointment as soon as possible. Board member Trusler indicated that the legislation dealing with subdivision law was eminent and that it is important to get the Land Use Planning and Development Committee going as soon as possible. President Kennedy acknowledged this and indicated that it was his intent to appoint board member Trusler to chair the committee and he would be making appointments by the end of the week. President Kennedy also noted that the Information Technology Committee had recommended changes and he would be considering their recommendations in making appointments.

                                                                                               

3. District Meetings:  MACo Executive Director Gordon Morris distributed the Board of Directors Handbook to the new members and briefed them on their responsibilities as District Chairs. He indicated that the meeting agendas were their responsibility with MACo providing the routine business. He added that they were also responsible for finding suitable meeting room facilities and should look to work directly with the host county commissioners in making these arrangements. He closed by noting that the Chairs can always call a meeting and staff is available, but that generally there would not be a meeting in the coming year until after the legislative session                  

                                                                                                                       

4.  Personnel Policies and Procedures: MACo Executive Director Gordon Morris reported that the Personnel Policies are unchanged since the changes that were instituted last year related to health insurance coverage. He noted that we annually reauthorized the Policy and requested a motion to have President Kennedy sign the cover page. Board member Rehbein so moved with board member Kleinjen seconding and it was passed without objection.

                                                                       

5.  Other Business:

 

· Urban County Representative Curtiss noted that the number of resolutions that came in late again was significant. She requested that in the future the deadlines for the submission of resolutions be firm. It was noted that there is allowance for emergencies and that most of the late resolutions were not emergencies but general business and should have been handled through the normal district meetings.

 

· Director Morris noted for the benefit of the Board that the Council of County Officials would be convened by MACo staff and chaired by President Kennedy. The meeting is scheduled for October 29th, at the MACo building. Board members are welcome to attend but it is not required. The agenda will be solely driven by the legislation coming from the various elected officials’ associations.

 

· President Kennedy noted that the Conference Planning Committee would be chaired by Past President Brooker and would include Yellowstone County Commissioner John Ostlund, Flathead County Commissioner Gary Hall, Missoula County Commissioner Jean Curtiss and Gallatin County Commissioner John Vincent.

 

· It was noted by several board members that again we appeared to be rushed by virtue of all of the business before the membership. It was the consensus of the board that the Conference Planning Committee should consider recommending that in pre-legislative years the conference be expanded to an additional day. Past President Brooker agreed and, as Chair, she will have the committee make a recommendation.

 

6. Executive Session: Executive Director Morris noted that he had put an executive session on the agenda in case the Board had concerns about the exit strategy as he had laid it out in his letter of August 16 and perhaps as a result of his report of such strategy to the membership. President Kennedy thanked him for the early notification and asked that the Board be given a timeline of actions and considerations that must be arrived at over the course of the next 16 months. Morris indicated that he has begun to lay out the respective segments and would have that for the Board for the December meeting in conjunction with the Elected Official Orientation/Certification on December 6th. It was noted that the Board would like to have the job descriptions at that meeting as well. Gordon thanked the Board for their consideration and commented that the conference went very well and he was looking forward to the next several months.

 

With no further business, the meeting was adjourned at 3:00 pm.